2018 Forms for California Employers
The following forms include required and commonly used by employers with employees working in California. Many of the forms apply to employers of all sizes and industries, while others are specific to employee headcount, industry, or location. Many of the forms are also required at various points during the employment cycle, such as new hires, workplace injuries, leaves of absence, termination, etc.
These notices and forms may not be all of the required documents that are necessary when specific employee events occur. There may be other notices or documents required that are tied to laws and your company policies and practices.
Please be sure to research the respective forms required for your company. We have provided some parameters below in which to provide some initial guidance. If you have specific questions about forms, notices, or other documents, please feel free to contact a member of our team.
Note: When possible, we have included forms in lanuages other than English.
FEDERAL FORMS
Employment Eligibility |
Tax Exemptions/Deductions |
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(Federal form; required to be completed on all employees within 72 hours of hire)
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(Federal tax form; provide to all employees; 2018 new form draft pending)
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CALIFORNIA FORMS
Disability
(Provide at time of hire; recommend to provide at time of qualifying event)
| Form DE 2515 Disability Provisions |
(Combined unemployment, disability and paid family leave notice; provide to employees at notice of qualifying event)
Disability, Paid Family Leave Combined
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Disability, Paid Family Leave, Unemployment Combined
(Combined unemployment, disability and paid family leave notice; provide to employees at notice of qualifying event)
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DLSE-NTE (All Employers)
(Required for all California employers; must be provided to all employees and new hires)
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Human Trafficking (Industry Specific)
(Industry specific; hotels, motels, B&B, etc.; must be posted in a location visible to employees and visitors)
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Injury, Illness, & Sickness Leave (50+ Employees)
(Applies to employers with 50+ employees; provide at hire and at time of notice of qualifying event)
| Form DFEH E038 English |
Los Angeles Employers
(Must be posted in an area in which all job applicants can view)
| City of Los Angeles Fair Chance Initiative Notice |
Paid Family Leave (Pregnancy, Injury, Illness, Sickness, Disability, Etc.)
(Provide to employees at hire; also recommend to provide when employee is out for injury or illness for extended periods, including pregnancy, and when caring for a family member or to baby bond)
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(Recommend to provide to employees at hire OR have posted in an area in which all employees have access; also provide when employee is out for injury or illness for extended periods, including pregnancy, and when caring for a family member or to baby bond)
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Paid Sick Leave
(Required for specific cities and areas; some include the required minimum wage notices; post in area in which all employees have access)
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Sexual Harassment
(Required to provide to all employees at hire)
| Form DFEH 185 English |
Tax Exemptions/Deductions
(Required for all employees; provide at hire and when employees wish to change their state withholding)
| Form DE-4 English |
Victims of Domestic Violence Notice (25+ Employees)
(For employers with 25+ employees; must be provided to all employees)
| Victims of Domestic Violence Notice |
Workers' Compensation Notice
(Required for all employees; provide at hire)
| Time of Hire Pamphlet (Work Comp) |