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Federal Labor & Employment Agencies Federal Labor & Employment Laws US State Minimum Wages Affordable Care Act Compliance HR Quick Reference Guides HR Forms & Documents Talent Acquisition
Employee Access to Payroll Records
Access to Payroll Records: You must maintain comprehensive payroll records. Either semimonthly or at time of payment, you must give each employee a statement of deductions and the inclusive dates for which he/she is paid. The statement shall be in English and in indelible ink or an equivalent form, properly dated. Employers must maintain a copy of the statement and a record of the deductions on file for at least three years at the place of employment or at a central location within the State of California. A “copy” can
be a duplicate of the itemized statement provided to an employee or a computer-generated record that accurately shows all of the information required by law to be included in the itemized statement. California law requires you to comply with a written or oral request from a current or former employee to inspect or copy payroll records within 21 calendar days. You can designate the person to whom the request for payroll records must be addressed.
be a duplicate of the itemized statement provided to an employee or a computer-generated record that accurately shows all of the information required by law to be included in the itemized statement. California law requires you to comply with a written or oral request from a current or former employee to inspect or copy payroll records within 21 calendar days. You can designate the person to whom the request for payroll records must be addressed.